Equipmetry GO — a management system for rented equipment
Equipmetry GO is a trusted working environment for both the renter and the equipment owner. The system transparently tracks actual working hours and automates every stage — from the contract to the invoice. It is ideally suited for companies that bring in a large fleet of rented equipment.
Over 3,000 vehicles and machines are already connected to the platform
The rental invoice arrives with no proof behind it
A construction company rents equipment on an hourly basis. The assumption is simple: a shift is worked, an invoice for the shift is issued.
But how long the machine actually worked is hard to verify. The paper timesheet arrives three weeks later. By then the equipment is already on another site, and reconstructing the timeline is impossible.
Meanwhile, equipment rarely runs eight hours straight. It sits idle waiting for a work front, gets repaired, or temporarily moves to a neighboring site. Yet in the final timesheet, all that downtime turns into a single entry: "shift fully worked."
Record-keeping with no delay
After digging deep into the problem, we found the most workable approach — recording and approving hours on the day of the shift, based on GPS data.
Tracking runs shift by shift. One machine, one day, one shift — an entry appears in the daily log automatically. The system has already calculated how much the equipment worked and how long it stayed on site. The site supervisor confirms it or corrects it if something happened that telemetry (GPS) can't see.
Everything happens on the day of the shift. Both sides look at the same data: the track, time inside the geofence, notes, photos. Any discrepancy is visible immediately.
By the time the month closes, the hours are already approved. The timesheet is assembled automatically.
How the month unfolds
The client and the contractor work in one system and see the same data. Every step is confirmed by the other party.
Contract
Parties, project, equipment, rates. Rates are pulled from your price catalog. Once both parties confirm, the equipment is assigned to the site and appears in the log.
Daily work log
Hours are recorded every day for every machine. Open shifts and discrepancies are collected in a single list.
Timesheet
A detailed timesheet is assembled for the period, by project and contractor: hours, rate, amount for each unit. Corrections are possible until the timesheet is included in the acceptance certificate, and are kept in the history.
Approval
The timesheet follows the route you set up for the project: site supervisor, site manager, project manager, labor safety, security. Sequentially or all at once.
Certificate and invoice
The contractor generates the acceptance certificate and invoice from the approved timesheet. Service names and details are filled in automatically.
Disputed shifts surface themselves
Some shifts always raise questions. GO flags them itself, on the day of the shift, and shows both sides.
Engine running, no track
The equipment is online, but no coordinates come through. The shift is flagged and sent to the security team as a separate signal.
Distorted track
Coordinate jumps and loops on the map. This is usually signal reflection from metal structures on site. The system flags such shifts so they aren't mistaken for padded hours.
More hours logged than time on site
The site supervisor entered more hours than the machine actually spent there. The discrepancy is highlighted in both the log and the timesheet, visible to both sides at once.
Work off-site
The equipment is listed on your project, but engine hours accumulate outside its boundaries. You can see where and how much.
Every correction to hours is saved along with its author, timestamp and comment. The history is open to both sides.
What changes in the numbers
The range depends on how record-keeping is set up today.
Made up of three components:
Indirect impact
Approving contractor payments
The timesheet follows its route inside the system, so closing the month no longer drags on for weeks.
Pace of construction readiness
Downtime and equipment shortages are visible the day they occur, not at month-end.
Contractor accountability
Data is open to both sides, so quality of execution becomes measurable.
Speed of equipment mobilization
You can see what is working and where right now — and move equipment from an under-loaded site.
It benefits the contractor too
Connecting a contractor to the system usually raises the question of what is in it for them. The answer is that the data is open to both sides.
No need to prove hours
Hours worked are confirmed by telemetry. By month-end there is nothing left to argue about.
Documents are assembled automatically
The acceptance certificate and invoice are generated from the approved timesheet. Details and service names are pulled from settings.
Payment arrives faster
Approval follows the set route, and the contractor can see exactly which step their timesheet is at.
Your own fleet, always visible
For every unit you can see utilization, load and earnings by project.
Integrations. Works with what you already have set up
No need to change contractors' telematics. Data is pulled from the monitoring systems they already have in place.
Telematics and GPS
Wialon Local and Hosting via token. Calculations are performed on our side using the source data, so the geofences of your sites are accounted for correctly.
Accounting systems
Export of certificates and invoices to 1C based on approved timesheets.
Maps
Site boundaries, equipment tracks, route playback for any selected day.
Notifications and access
Telegram, WhatsApp, push, email. Sign-in via corporate SSO.
Who runs on GO
Almaty and Astana
How the rollout works
Implementation follows six steps across three phases: a survey of the sites and contract practices, configuring site boundaries, shifts and approval routes, and launch with on-site training for supervisors.
Contractors are connected in batches. Each one needs to provide access to its monitoring system and a list of equipment with license plates. The first sites go live while the rest are still being connected.
See GO in action
Get in touch and tell us about your sites. We will discuss how we can help and show you the system live.